Poland is the perfect location for production plants of international companies. By blending a high level of education and technical culture with propitious economic conditions, the country attracts many vendors. Labour code and regulations differ significantly from the ones known in other countries. Nevertheless, having proper skills and tools can turn all the employment and payroll issues into a walk in the park. Below I’ve listed 7 key challenges that international companies often identify when taking their first steps on the Polish market. Further, I’ve outlined 7 solutions to overcome those issues.

Not intending to bore you I’ve decided to signalise some most important topics to be considered. They should appear on any assessment list, practically independently of the industry you or the customers you serve are at. Surely, most of the readers would have some more specific checklists to be analysed, hopefully, our notices would help some way.


  1. Legal regulations
  2. Employment contracts
  3. Working modes, shifts, working hours
  4. Overtime rules, limits and rates
  5. Planned and accidental absences
  6. Personal data protection (GIODO, RODO)
  7. Payroll calculations and payments


  1. Registers
  • Work contracts and civil law contracts registry
  • Management and updates on holiday limits, applications for days off
  • Absence, underwork and sick leave registry

2. Controlling

  • Overtime labour controlled monthly based on the annual limits
  • Monitoring and managing the overtime labour in a current year
  • Alerts of incompliance based on regulatory and internal rules
  • Validation and configuration of scheduling based on legal and internal regulations
  • Workplace coverage scheduling for departments and production lines

3. Automation

  • Time and labour calculation regarding overtime and bonuses
  • Labour scheduling and reporting
  • Payroll calculation and distribution

4. Optimisation

  • Optimising payroll costs by using electronic applying for day off equivalent for overtime work
  • Optimising employment costs
  • Scheduling and workplace coverage

5. Convenience

  • Flexible defining of roles and permissions for system users
  • Overtime electronic applying, calculations and approvals with appropriate notifications
  • Centralised management and monitoring

6. Reports

  • Schedules, departmental allocations, reports, summary listings
  • Reporting and statistics of working time, breaks, rest periods, overtime
  • Report sets to help you plan and calculate your labour costs
  • Reporting the team load and its productivity

7. Integration

  • ERP system data level integration
  • RCP system integration
  • Gating system integration

With no doubt, your HR specialists will have something to add. Properly chosen, localised and implemented software will guide you through the meanders of Polish legal regulations, mandatory official reporting or best practices learnt from the past experience. No matter if you’re preparing to approach the Polish market or already operate there, it’s useful to lean on a knowledgeable and locally based partner. Trust the expertise that will solve all preliminary and operational issues.

We will be more than happy to answer your questions and support your projects. SSC Master was designed to guide you through all the sophisticated business workflows.

Krzysztof Baczynski | SSC Master
More about SSC Master solutions to be found at www.sscmaster.com

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